The governing bodies of the Association, their terms of reference

5.1. The Association governing bodies are:

General Assembly of the Association;
Administrative Board of the Association.

5.2. The highest governing body of the Association is the General Assembly of the Association. It is convened by the decision of the Administrative Board at least once in two years.

Extraordinary General Assembly may be convened if necessary on demand of 1/2 of departments of the Association or by decision of the Administrative Board taken by 2/3 majority of the listed membership of the Administrative Board in open vote.

To hold the General Assembly, the Administrative Board sets up an organizing committee.

5.3. Delegates to the Association General Assembly are elected by simple majority of the members present at Conferences (General meetings) of regional department in open vote.

5.4. The General Assembly is authorized to take decisions when more than half of the elected delegates are present. Rate of representation, date and place, and the agenda of the General Assembly are determined by the Administrative Board and announced to the regional departments not later than two months before the opening of the General Assembly.

The General Assembly decisions are taken by simple majority of voted of the present delegates, the voting procedure is determined by the General Assembly unless otherwise provided in this Charter.

5.5. The General Assembly makes decisions on any questions of the Association's activities.

Within its exclusive competence the following questions lay:

approval of main directions of the Association activities and the Association's programs;
approval, making amendments and additions to the Charter of the Association, and consequent state registration of the Charter according to the established order (requires 2/3 votes of the present delegates of the General Assembly);
election for a four-year term of the members of the Administrative Board and, in case of the violations of the provisions of this Charter, early termination of their powers;
election for a four-year term of President of the Association and, in case of the violations of the provisions of this Charter, early termination of the powers;
election for a four-year term of the members of the Auditing Committee and, in case of the violations of the provisions of this Charter, early termination of their powers;
hearing and approval of reports of the Administrative Board, the Auditing Committee, the Editorial Board of the core journal;
approval of symbols and attributes of the Association with their subsequent state registration according to the established order;
determining of work order (time-limit) of the General Assembly;
decisions on liquidation and reorganization of the Association (requires 2/3 votes of the present delegates of the General Assembly in open vote).

5.6. The Administrative Board elected by the General Assembly for a four-year term carries out management of the Association between General Assemblies. Quantitative and personal composition of the Board is determined by the General Assembly of the Association. The Administrative Board should include the representatives of different regional departments and public associations – members of the Association. 1/3 of the members of the Administrative Board are to be renewed each four years. Under the Administrative Board of the Association the Public Council of representatives of prominent scientists and engineers, public and political figures, famous leaders of industrial enterprises, university rectors, technopark directors, etc. to develop recommendations on strategic issues of the Association activity determined by the Charter.

5.7. The Administrative Board meetings are held at least once a year. The meeting is announced not later than one month in advance.

The meetings are authorized if more than half of the members of the Administrative Board are present including the members of the Administrative Board submitted in advance in writing the decisions on agenda issues.

Decisions are taken in open vote by simple majority of the present members of the Administrative Board including the members of the Administrative Board submitted in advance in writing the decisions on agenda issues.

Other questions of the Administrative Board meeting conduct are determined by the Regulations of the Administrative Board, approved by the Administrative Board.

5.8. The Administrative Board of the Association:

develops main directions of activity and programs of the Association;
arranges realization of the General Assembly decisions;
approves annual theme work plan of the Association;
withdraw from and co-opts to its membership new members to replace the leaving ones within the general number of the Administrative Board members, subject to consequent approval of the next General Assembly (requires 2/3 of the present members' of the Administrative Board votes);
arranges study, generalization and dissemination of positive experience in the field of engineering education, elaborates methodological materials;
hears scientific papers and reports of the Association members on current issues of engineering education and takes the recommendations on the basis of their discussion;
accepts to and excludes from the membership of the Association;
takes decisions on amount, terms and order of payment of entrance, membership and special-purpose fees;
elects honorary members of the Association by 2/3 majority of the listed membership by open or close vote;
establishes regional departments, opens branches and offices of the Association in Russia and abroad, coordinates their activities;
elaborates and approves the Regulations of branches and offices of the Association, appoints their heads;
hears and approves reports of chairmen of regional departments, heads of branches and offices of the Association;
sets up committees, councils, working groups on areas of the Association activity not constituting juridical persons, hears and approves their annual reports;
approves Regulations, instructions and other documents determining the Association activity;
manages international activity of the Association;
maintains contacts of the Association with national and international scientific, other public associations, elaborates and realizes joint programs and projects;
decides on participation of the Association in other public associations, including international ones;
delegates the Association members to international, national and regional congresses, conventions, conferences, symposiums, meetings to discuss current issues of engineering education in Russia;
exercises the rights and perform the responsibilities of the juridical person on behalf of the Association;
administers the property and funds of the Association;
arranges publishing activities of the Association;
organizes and holds congresses, plenums, symposiums, conferences, seminars, expositions, competitions on the Association statutory issues;
decides on material incentives of the Association members for significant contribution into realization of goals and objectives of the Association;
on behalf of the Association awards prizes, awards, scholarships for outstanding achievement in improvement and development of engineering education in Russia;
introduces nominations to appropriate state authorities on granting the Association members with state prizes, awards, titles in science;
designs symbols and attributes of the Association;
prepares and calls General Assemblies;
approves working plan, annual budget, financial plan, staff list and report of the Executive Directorate;
decides on establishment of economic partnerships and companies with rights of a juridical person;
takes measures to develop the material and technical base of the Association;
approves publishing plans, appoints editors-in-chief and editorial boards of the Association's printing;
elects Executive Director of the Association for a two-year term by the nomination of President;
gives specific commissions to the members of the Administrative Board and of the Association, controls their performance;
reports to the General Assembly on the accomplished work;
decides on other questions of the Association activities outside the sphere of the exclusive competence of the General Assembly of the Association.

5.9. President of the Association is elected by the General Assembly for a four-year term. President can be elected for another term repeatedly. President is a member of the Administrative Board.

5.10. President of the Association:

performs general management of the Association activities within the competence;
presides General Assemblies of the Association;
directs work of the Administrative Board, chairs its meetings, allocates responsibilities among the Administrative Board members;
represents without power of attorney the interests of the Association in relations with federal and local authorities, Russian and foreign natural and juridical persons, including international ones;
makes on behalf of the Association contracts, agreements, conducts negotiations, performs other legal acts, acting in the interest of the Association;
signs an employment contract with Executive Director of the Association for up to two-year term;
disposes within the competence of the property and funds of the Association, has the right of first signature of financial document, opens settlement and other accounts of the Association in banks, grant power of attorney;
presents annual reports to the Administrative Board on the accomplished work;
performs other functions not within the competence of other bodies of the Association.

5.11. Vice-Presidents of the Association is elected by the Administrative Board from the members of the Administrative Board for a four-year term and can be re-elected repeatedly.

5.12. Vice-President of the Association:

in the absence of President by his/her order performs the responsibilities of President of the Association;
represents the Association in relations with federal and local authorities, Russian and foreign natural and juridical persons, including international ones, in accordance with power of attorney given by President;
fulfills particular missions of the Administrative Board and President of the Association;
performs other functions not within the competence of other bodies of the Association.

5.13. The Executive Directorate is an executive body of the Association. The Executive Directorate is headed by Executive Director who is elected by the Administrative Board of the Association. Executive Director is a member of the Administrative Board of the Association. To perform his/her duties, Executive Director signs an employment contract with President for up to two year term.

5.14. Executive Director within his/her competence:

directs the activities of the Association in accordance with the plan approved by the Administrative Board of the Association;
represents the Association without power of attorney in its relations with federal and local authorities, Russian and foreign natural and juridical persons, including international ones, gives power of attorney;
opens settlement and other accounts of the Association in banks, dispose of property and funds of the Association with required notification of the Administrative Board at the next meeting of the Administrative Board, has the right of first signature of financial documents;
is subject to disciplinary, financial or criminal liability under the legislation of the Russian Federation for violation of the conduct of financial and economic activities as well as for non-submission or falsification of financial statements;
at request of President of the Association enters into contracts on behalf of the Association, conducts negotiations, and perform other relevant in law actions for the benefit of the Association;
within the limits of annual budget and staff list approved by the Administrative Board of the Association hires and dismisses employees of the Executive Directorate of the Association, approves the salaries, sets the sizes of rewards;
approves job descriptions and internal rules;
imposes penalties on employees of the Executive Directorate;
presents, on behalf of the Association, claims and lawsuits to juridical persons and individuals;
organizes the execution of decisions of the General Assembly, other governing bodies of the Association;
reports annually as well as on demand of President or the Administrative Board of the Association to the Administrative Board or the General Assembly of the Association;
performs other functions not within the competence of other bodies of the Association.

Address of Yury P. Pokholkov,
AEER President